ASPAH Conference Terms and Conditions
By registering for or attending the ASPAH (Australian Society for Performing Arts Healthcare) Conference, you agree to the following terms and conditions. These terms apply to your registration, admission, continued attendance, and any accompanying guests or Relevant Persons (as defined below).
1. Agreement for Attendance
1.1. These terms and conditions form a binding agreement between you ("You") and ASPAH ("We", "Us", "Our").
1.2. By registering, you agree to these terms in your personal capacity and, where applicable, on behalf of any organisation or Relevant Persons you represent or register on behalf of.
2. Relevant Persons
2.1. If you register another individual or group ("Relevant Persons") for the conference, you:
(a) Warrant that you have the authority to agree to these terms on their behalf.
(b) Confirm that you have provided these terms to each Relevant Person.
(c) Ensure that each Relevant Person complies with these terms.
(d) Consent to providing their personal information to ASPAH for the purposes outlined in this agreement.
3. Compliance with Venue Terms
3.1. You must comply with the terms and conditions of entry for all venues associated with the event, as well as any lawful directions given by authorised personnel.
4. Registration and Payment
4.1. Full payment of registration fees (including applicable GST) is required at the time of registration.
4.2. Early-bird discounts apply only if payment is received by the advertised deadline. Registrations not paid in full by this deadline will be charged the standard rate.
4.3. Late registrations must be paid immediately via credit card, cash or bank transfer.
4.4. Entry to the event is conditional upon receipt of full payment.
5. Cancellation and Refund Policy
5.1. Cancellations by You:
(a) If you cancel your registration before 5 PM, 60 days prior to the event, a cancellation fee of $70 (incl. GST) will apply, and the balance of any fees paid will be refunded.
(b) If you cancel before 5 PM, 30 days prior to the event, 50% of the full registration fee will be retained, and the balance will be refunded.
(c) No refunds will be issued for cancellations made within 30 days of the event.
(d) No refunds will be issued after the conclusion of the event.
(e) Cancellations must be submitted via email and will only be effective upon acknowledgment by ASPAH.
5.2. Cancellations by ASPAH:
(a) If the event is cancelled, all registration fees paid will be refunded.
(b) If the event is postponed, you may choose to transfer your registration to the new date or request a full refund within the specified notification period.
6. Travel and Accommodation
6.1. Travel and accommodation arrangements are the sole responsibility of attendees. ASPAH is not liable for any associated costs in the event of cancellation, postponement, or changes to the event.
6.2. Attendees are encouraged to make flexible arrangements and consider travel insurance to cover potential losses.
7. Changes to the Event
7.1. ASPAH reserves the right to make changes to the event, including but not limited to:
(a) Event dates, venues, or locations.
(b) Program content, session order, or timing.
(c) Speakers, presenters, or entertainers.
(d) Social program details, including venue changes.
7.2. Notice of substantial changes will be communicated via the ASPAH website or email. Attendees are responsible for checking for updates prior to the event.
8. Photography and Recording
8.1. By attending the event, you consent to being photographed, filmed, and/or recorded (including video and audio). ASPAH reserves the right to use, edit, and distribute such media for promotional, educational, archival purposes, or to make recordings available online for replay, in any format and medium, without compensation.
8.2. Recordings of the event will be made available online for replay no later than 30 days after the conclusion of the conference. Access to replay recordings will expire on 28 February 2027.
8.3. Attendees may take photographs or videos for personal use, provided it is not disruptive, intrusive, or in breach of intellectual property or privacy rights, and consent is obtained from the subject(s).
8.4. Unauthorised sharing, commercial use, or distribution of recordings or images without ASPAH’s prior written consent is strictly prohibited.
9. Conduct at the Event
9.1. Attendees must conduct themselves in a respectful, lawful, and considerate manner.
9.2. Disruptive, offensive, or unsafe behavior will not be tolerated. ASPAH reserves the right to eject attendees or deny entry without refund for breaches of this clause.
10. Release and Limitation of Liability
10.1. ASPAH and its agents are not liable for:
(a) Personal injury, illness, or death.
(b) Loss, damage, or theft of personal property.
(c) Indirect or consequential losses, including loss of enjoyment, revenue, or opportunity.
10.2. ASPAH's liability is limited to the refund of registration fees paid, except where prohibited by law.
11. Indemnity
11.1. You agree to indemnify ASPAH against any claims, losses, or damages arising from your actions or omissions, including breaches of these terms.
12. Privacy and Data Use
12.1. By registering for the event, you consent to ASPAH collecting, using, and disclosing your personal information for the purposes of:
(a) Managing your event registration and attendance, including processing payments, issuing tickets, and providing event updates.
(b) Facilitating your participation in the event, such as sharing dietary requirements, accessibility needs, or other relevant details with suppliers to ensure appropriate goods or services are provided.
(c) Communicating with you about future events, services, or opportunities that may be of interest.
12.2. If you do not wish for your personal information to be shared with sponsors, exhibitors, or included in the program, you may notify ASPAH in writing at admin@aspah.org.au
13. Insurance
13.1. Registration fees do not include insurance of any kind. Attendees are encouraged to obtain travel insurance that covers cancellation, medical expenses, and loss of property or fees.
14. Assignment of Registration
14.1. Registrations may be transferred to another individual, provided ASPAH is notified in writing and the transferee agrees to these terms.
15. Governing Law
15.1. These terms and conditions are governed by the laws of New South Wales, Australia. Any disputes will be subject to the jurisdiction of the New South Wales courts.
16. Notices
16.1. Notices to attendees will be sent to the email address provided during registration. Notices to ASPAH must be sent to admin@aspah.org.au.
